Invoicing & Accounting

Accounting Built for Courier Companies — Not Adapted to Them

Courier accounting software is a double-entry accounting system purpose-built for courier and logistics companies, where operational events — rider COD deposits, merchant settlements and payouts — post themselves to the ledger automatically. iCargos tracks COD float, merchant payables and 3PL payables as first-class accounts no generic package provides.

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Generic accounting software wasn't built for courier money

A courier company's ledger is dominated by cash it is holding on behalf of other people. Off-the-shelf accounting has no concept of it.

COD float you're holding

Cash collected from buyers that you haven't yet remitted to merchants sits on your books as a liability. Generic software treats it as revenue — and overstates your profit.

Rider cash in transit

Every rider is carrying collected COD until they deposit it. Reconciling that daily, across dozens of riders, is a spreadsheet nightmare no standard ledger models.

3PL payables

When 93% of shipments move on partner carriers, what you owe those carriers is a live, growing liability that has to reconcile against what you billed the merchant.

It posts itself

Courier operations write their own double-entry vouchers. A bookkeeper never keys them — the ledger is a by-product of doing the work.

Courier event		Ledger entry it creates
Rider deposits collected COD cash	→	Receipt Voucher (RV)
Merchant COD settlement is generated	→	Journal Voucher (JV)
COD is paid out to a merchant	→	Payment Voucher (PV)
Rider or employee commission is paid	→	Payment Voucher (PV)

99.6%

of live vouchers generated automatically by operations

Rs 222M+

posted and balanced to the cent, debits = credits

Idempotent

a retry or double-click physically cannot double-post

[ Screenshot: Voucher entry grid ]Real product capture of a JV/PV/RV entry grid showing the live "Balanced ✓" badge — awaiting capture from design.

A chart of accounts shaped like a courier business

Three levels — Account Group → Sub-group → Ledger — with a dedicated sub-ledger for every merchant, filed automatically by type.

Per-merchant sub-ledgers

COD merchants get a [COD] ledger under Customer COD Payable (a liability); non-COD merchants get a [NON-COD] ledger under Customer Receivables (an asset). Created straight from the customer record.

Control accounts, not hard-code

Symbolic roles — COD Payable, Delivery Income, GST Payable, Rider Cost — map to real ledgers you can edit in Settings. Nothing about the posting logic is baked in.

Self-balancing opening balances

An Opening Balance Equity account recalculates after every change, so the trial balance stays square without a manual opening journal.

[ Screenshot: Chart of Accounts ]Real product capture of the collapsible account tree with nature filters and computed balances — awaiting capture from design.

Courier KPIs no generic accounting package has

The accounting dashboard surfaces the four numbers that actually run a courier finance desk — alongside the standard six.

COD Float (in hand)

Collected from buyers, not yet remitted — the cash you're responsible for right now.

COD Payable to Merchants

What you owe sellers across every merchant sub-ledger, live.

Vendor / 3PL Payable

What you owe partner carriers, reconciled against what you billed.

Tax Payable

GST and withholding due, tracked as a first-class liability.

Nine branded financial reports back them up — Trial Balance, Profit & Loss (with gross margin), Balance Sheet, General Ledger, Ledger Statement, Voucher Register, Day Book, Account Summary and Sale Profit — each with date filtering, letterhead printing and Excel import/export.

[ Screenshot: Accounting dashboard ]Real product capture of the dashboard showing the six financial + four courier KPIs and the Revenue vs Expenses vs Profit chart — awaiting capture from design.

Payroll that reaches the ledger

Staff records, attendance, advances and monthly salary generation — with payroll tax computed and each finalized run posted straight to the general ledger, so wages never live in a separate spreadsheet.

Monthly payroll runs

Spreadsheet-style generation with a draft → approved → finalized workflow, payslips and bank advice.

Payroll tax

Tax is computed on the run rather than bolted on afterwards.

Posted to accounting

A finalized payroll run posts to the ledger as a proper voucher — no re-keying between HR and finance.

Frequently asked questions

What is courier accounting software?

It's a double-entry accounting system built specifically for courier and logistics operators, where operational events — rider COD deposits, merchant settlements, carrier payouts — generate their own ledger entries automatically. Unlike generic accounting, it models COD float, per-merchant payables and 3PL payables as native accounts.

How are accounting entries created automatically?

Each courier event maps to a voucher: a rider's cash deposit becomes a Receipt Voucher, a merchant settlement a Journal Voucher, a payout a Payment Voucher. In the live system, 99.6% of vouchers were generated this way — a bookkeeper never keys them.

What courier-specific accounts does iCargos track?

Four that no generic package provides: COD Float (cash collected but not yet remitted), COD Payable to Merchants, Vendor/3PL Payable (owed to partner carriers), and Tax Payable — all live on the accounting dashboard alongside the standard financial KPIs.

Can a retry or double-click create duplicate ledger entries?

No. Every posting is keyed to its source document by a database constraint, so a retry, a double-click or a re-run of a backfill physically cannot double-post. The ledger stays balanced to the cent.

Does payroll post to the accounting ledger?

Yes. Monthly payroll runs compute payroll tax and, once finalized, post to the general ledger as a proper voucher — so salaries, advances and staff costs flow into your financials without re-keying.

See the ledger post itself

Book a demo and we'll show your COD flow turning into balanced double-entry — live, on your numbers.